- Definitions
In these Terms and Conditions:
“Organizers” means the Home and Condo Show (“HCS”) and/or its designated representatives, including CI News Inc.“Sponsor” and
“Exhibitor” mean any individual, partnership, corporation, association, institution, or other legal entity to whom sponsorship benefits and/or exhibition space is allocated.
“Event” means the Home and Condo Show conference and exhibition.
“Venue” means the physical location where the Event is held.
“Agreement” means the Show Reservation Agreement, these Terms and Conditions, and any approved booking form(s). - Applications and Allocation of Space: Applications for sponsorship and/or exhibition space must be submitted using the official HCS Show Reservation Agreement. Space and packages are allocated on a first-come, first-served basis and are subject to acceptance by HCS.
- Invoicing and Payment: Upon execution of the Show Reservation Agreement, full payment is due immediately. The Agreement shall not be considered confirmed until payment has been received in full by HCS. An invoice will be generated and issued only after payment has been successfully received and cleared. No sponsorship benefits or exhibition space will be allocated, confirmed, or held until full payment has been received.
- Cancellations by Exhibitor or Sponsor: All cancellation requests must be made in writing to HCS. Receipt of such notice will be confirmed in writing by HCS. The parties acknowledge that HCS incurs substantial costs upon execution of the Agreement, including marketing, promotion, and administrative expenses. Any cancellation received more than ten (10) calendar days after the Agreement is signed shall result in all amounts paid being non-refundable, except where required by applicable law or otherwise agreed by HCS in writing.
- Insolvency / Bankruptcy: If an Exhibitor or Sponsor becomes insolvent, bankrupt, enters liquidation, has a receiver, trustee, or administrator appointed, or enters into any arrangement with creditors, HCS may terminate the Agreement immediately by written notice. In such event, all amounts owing under the Agreement shall become immediately due and payable, to the extent permitted by law.
- Subletting or Shared Stands: Exhibitors may not sublet, share, or otherwise permit another party to occupy or use any part of their exhibition space without the prior written consent of HCS.
- Prohibition of Transfer and Unauthorized Promotion: Sponsors and Exhibitors may not assign, transfer, share, or license any portion of their sponsorship, exhibition space, or related benefits without prior written approval from HCS. Advertising or promotional materials for non-participating entities may not be displayed or distributed from any Event area without HCS’s written consent.
- Registration of Staff: Staff of Sponsors and Exhibitors wishing to attend conference sessions must register as full conference delegates unless a prior written arrangement has been approved by HCS.
- Amendment of Floor Plan or Location: HCS will make reasonable efforts to maintain the published layout of the Event. However, HCS reserves the right to alter the floor plan or relocate an Exhibitor to an alternative site deemed reasonably suitable by HCS.
- Stand Specifications, Set-Up, and Breakdown: Unless otherwise stated, a standard exhibition space is 10’ x 10’ and includes one (1) table and two (2) chairs. Electrical services and additional furnishings may be arranged at an additional cost. Exhibitors must comply with all set-up and breakdown schedules and instructions issued by HCS and/or the Venue. Exhibition stands must remain staffed during all scheduled exhibition hours and breaks.
No dismantling of any stand is permitted prior to the official close of the Event without written approval from HCS. - Liability and Indemnification: While reasonable efforts may be made to provide a safe environment, the Venue, HCS, and any official contractors shall not be responsible for loss or damage to property, except to the extent caused by their gross negligence or wilful misconduct, or as otherwise required by law. Each Exhibitor and Sponsor agrees to indemnify and hold harmless HCS and its directors, officers, employees, agents, and contractors from and against any claims, losses, damages, liabilities, costs, and expenses (including reasonable legal fees) arising from their participation in the Event or any breach of the Agreement. HCS’s total liability under the Agreement shall not exceed the total amount actually paid by the Exhibitor or Sponsor.
- Insurance: Exhibitors and Sponsors are solely responsible for obtaining and maintaining appropriate insurance coverage for their participation in the Event, including coverage for property damage, liability, cancellation, postponement, or abandonment. HCS shall not be liable for loss, theft, or damage to personal property except as required by law.
- Fire, Safety, and Compliance: All Exhibitors and Sponsors must comply with applicable federal, provincial, and municipal laws and with all reasonable instructions issued by HCS, the Venue, and regulatory authorities relating to fire prevention, health, and safety.
All displays and materials must be non-flammable or properly treated in accordance with applicable regulations. - Changes, Program Adjustments, and Attendance Disclaimer: HCS reserves the right to make changes to the Event program, speakers, content, Venue, layout, and scheduling at any time. Attendance numbers are not guaranteed, and no refund or discount shall be issued if attendance does not meet expectations. In the event the Event is cancelled by HCS, a fifty percent (50%) refund of fees paid shall be issued, and HCS’s liability shall be limited to the amount refunded, except where a greater refund is required by law.
- Postponement or Rescheduling:
If the Event is postponed, rescheduled, or otherwise altered, HCS shall not be liable for any costs, losses, or damages incurred by Sponsors or Exhibitors. If the Event is rescheduled, the Agreement shall remain in full force for the new dates unless HCS advises otherwise in writing. - Information, Intellectual Property, and Use of Data: Information supplied by HCS is believed to be accurate but does not constitute a warranty. Errors or omissions shall not entitle a Sponsor or Exhibitor to cancel the Agreement. All Event-related materials, data, and participant information remain the property of HCS and may only be used in connection with participation in the Event, subject to applicable privacy laws.
- Website and Third-Party Links: The HCS website may include links to third-party websites for convenience. HCS has no control over and assumes no responsibility for the content or practices of such websites.
- Governing Law and Jurisdiction: These Terms and the Agreement shall be governed by and construed in accordance with the laws of Ontario, Canada, and the federal laws of Canada applicable therein. The courts of Ontario shall have exclusive jurisdiction over any disputes.
- Notices: Any notice under the Agreement must be in writing and delivered by email or mail to:
Email: info@homeandcondoshow.com
Mail: CI News Inc., 478 Dundas Street West, P.O. Box 30003, Oakville, ON L6H 7L8